Details to gather before requesting a quote
Start with the basics: what was purchased, where it is located, where it needs to go, and when the seller or yard will release it. If the unit is at an auction yard, include the lot number and any buyer or release paperwork instructions.
- Auction name, yard, or seller location
- Lot number or stock number
- Pickup contact and yard hours
- Delivery city and site contact
- Photos showing the unit and condition
Vehicle pickup notes
For cars, pickups, SUVs, vans, or fleet units, running condition matters. A vehicle that runs and drives is usually simpler to load than one that needs winching or special handling.
- Year, make, and model
- Runs and drives, starts only, or non-running
- Keys available and release confirmed
- Visible damage or modifications
- Auction yard loading rules
Equipment pickup notes
Equipment often needs a little more detail. Dimensions, weight, attachments, tracks, tires, buckets, forks, and loading access can all affect quote review and scheduling.
- Machine type and model if known
- Length, width, height, and weight if available
- Attachments included with the unit
- Loading support at the yard
- Photos from all sides
Common causes of auction pickup delays
Most avoidable delays come from missing release details, unclear pickup contacts, unknown running condition, or a unit being different from the listing.
- Seller has not released the unit yet
- Yard hours or appointment rules were missed
- Pickup contact does not know the unit
- Unit condition is different than expected
- Delivery address or contact is incomplete
